Effective October 1, 2021, all newly hired CMG employees must be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief.

Executive Assistant - WSB-TV in Atlanta, GA at Cox Media Group

Date Posted: 6/17/2022

Job Snapshot

Job Summary

Cox Media Group is looking for an Executive Assistant to join the WSB-TV team!

The Executive Assistant may support multiple senior leaders in a fast-paced media environment. The successful candidate will maintain a professional and supportive attitude while regularly resolving complex administrative problems and effectively managing all aspects of their assigned duties.  

WHAT YOU WILL DO:

  • Provide direction and prioritization standards for the screening of the executive's mail, email, voicemail and appointments. 
  • Reasonably anticipate executive’s needs and proactively bring together appropriate people and other resources to support the executive in addressing issues. 
  • Independently create dynamic and compelling presentations for the executive staff.
  • Handle confidential information which, if shared would have immediate negative impact on the company operations, performance, or value beyond its intended audience. 
  • Responsible for managing the “Employee of the Month award Program,” and tracking key milestone dates for staff.
  • Manage employee anniversary dates and alert GM of upcoming milestone anniversaries e.g. 5, 10, 15, 20, etc.
  • Receive and initiate extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers. 
  • Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies. 
  • Responsible for meeting with new hires to attain I9 information/requirements. 
  • Partner with our Sales team to reconcile television logs daily following standards and requirements according to station and FCC guidelines.
  • Plan, organize and coordinate the administrative aspects of the Executive's office functions.
  • Heavy travel coordination and must be flexible to last minute changes. Must be able to optimize travel plans for cost and time savings. 
  • Prepare agendas and minutes prior to meetings (may require collecting agenda items from teams), take detailed notes. 
  • Process inventory orders and purchase orders for the executive staff. Must retain and organize electronic documents/records. 
  • Manage executives’ calendars including proactively rescheduling meetings to accommodate travel requirements. 
  • Coordinate meetings/events—catering, reserving venues, managing internal/external invitations through Outlook. 
  • Managing and collecting receipts/invoices to process expense reports in timely and accurately manner. 
  • As needed, coordinate sales and executive level recruitment, including phone and off-site interview schedules. Assist in the new hire on-boarding process and build orientation training schedules accordingly. 
  • Maintain some routine reporting and distribution. 
  • Oversee and manage office including; general office area, kitchen, etc. 
  • Maintain some routine reporting and distribution. 
  • Initiate and coordinate call for recognition of staff for monthly awards.  
  • Comfortable with occasional last-minute errands and lunch runs for Executives.  
  • Comfortable with after-hours communication and availability. 
  • Available to assist across departments in various administrative needs. 

 

 

What we look for

WHAT YOU WILL BRING:

  • Requires a business/office management background generally equivalent to a bachelor's degree in a business or secretarial related field. 
  • Five (5) plus years administrative experience with at least three (3) years spent working with executives, preferably direct line responsibility to a C-level Executive(s), preferably in an early stage media and/or high-tech environment. 
  • Previous experience supporting human resources, finance and marketing department is a plus. 
  • Assignment typically requires a detailed knowledge of organization's operations, organizational procedures, and personnel. 
  • Demonstrate ability to anticipate executive’s needs, always thinking outside the box and two steps ahead. 
  • Work well with cross-functional teams. 
  • Excellent multi-tasking, prioritizing and time management skills.
  • Ability to create dynamic and compelling presentations using PowerPoint. 
  • Demonstrate ability and temperament to work with sensitive and confidential information. 
  • Must demonstrate ability to work in an extremely fast-paced working environment. 
  • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.  
  • Demonstrate excellent attention to detail and decision-making skills to respond to high-pressure situations. 
  • Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions. 

Extensive experience/expertise in the following: 
- MS Office Suite: Word, PowerPoint, Excel, Outlook (Intermediate skill level) 
- Salesforce (plus) 
- Catering & event coordinating 
- Travel arrangements 
- Expense reporting 
- Calendaring for multiple executives 

WHAT WE OFFER YOU: WHY YOU SHOULD WORK AT CMG

Local Solutions, powered by Cox Media Group, provides customizable digital marketing products and services that drive results. With local expertise and innovative tools, our digital advisors help you maximize your sales, boost your brand value, and turn prospects into customers. Please visit www.cmglocalsolutions.com for more information. 

Cox Media Group (CMG) is an industry-leading media company with dominant brands, award-winning content, and exceptional people. CMG provides valuable local content to diverse audiences in the communities in which it serves. The company’s operations include 54 award-winning radio stations in 10 markets, 33 market-leading television stations in 20 markets, and numerous multi-platform streaming video and digital platforms. Cox Media Group’s portfolio includes affiliates of ABC, CBS, FOX, NBC, and MyNetworkTV, as well as several valuable independent stations. Additionally, Cox Media Group operates the National Advertising Platform business of CoxReps; and offers a full suite of local and regional advertising services with Local Solutions. For more information about Cox Media Group and its businesses, please visit www.coxmediagroup.com.  

We offer rewarding and challenging careers that encourage growth and development. We take care of our people with industry-leading total rewards offerings that includes medical, dental, vision, disability, life, and accident insurance as well as, a best-in-class wellness program, 401(k) matching and flexible time-off programs.

We promote the safety and well-being of our employees by requiring that all newly hired CMG employees be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief. 

If this description fits and CMG sounds like a company you want to work for, we’d love to have you join us. Apply today!  

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