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Effective October 1, 2021, all newly hired CMG employees must be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief.

Sr Administrative Assistant - WHIO TV in Dayton, OH at Cox Media Group

Date Posted: 6/17/2022

Job Snapshot

Job Summary

CMG WHIO TV is looking for an Executive Assistant to join the team! The Executive Assistant may support multiple senior leaders in a fast-paced media environment. The successful candidate will maintain a professional and supportive attitude while regularly resolving complex administrative problems and effectively managing all aspects of their assigned duties.  

WHAT YOU WILL DO:

  • Receive and initiate extensive, regular outside contacts on behalf of the executive(s) with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers.  
  • Plan, organize, and coordinate the administrative aspects of the executive's office functions. Provide direction and prioritization standards for screening of the executive's mail, email, and voicemail. Manage day-to-day and travel calendars. Must be flexible to last-minute changes and be able to optimize travel plans for cost and time savings. 
  • Maintain routine reporting and distribution. Prepare agendas and minutes before and after the meetings. Independently assist with presentations for the executive staff, which may include handling the confidential information. 
  • Interpret departmental policies and procedures, make decisions on specific operating problems, and issue instructions in the name of the departmental and divisional heads, following the departmental precedents and policies. Reasonably anticipate the executive's needs and proactively bring together appropriate people and other resources to support them in addressing the ongoing issues. 
  • Coordinate sales and executive-level recruitment, including phone and off-site interview schedules. Assist with the new hire onboarding process and build orientation training schedules accordingly. Assist with meeting the new hires to attain I9 information and other requirements. 
  • Process inventory and purchase orders for the executive staff. Retain and organize electronic documents/records, manage the receipts/invoices to process expense reports in a timely and accurate manner. 
  • Initiate and coordinate calls for staff monthly awards recognition.  
  • Coordinate staff meetings and events, including but not limited to catering, venues, internal/external invitations, etc.  
  • Manage various administrative needs across different departments.  
  • Oversee and manage office: break rooms and stationery supplies, etc. 
  • Must be comfortable with after-hours communication and availability, occasional last-minute errands, and lunch runs for the executive staff. 

 

 

What we look for

WHAT YOU WILL BRING:

  • Requires a business/office management background generally equivalent to a bachelor's degree in a business or secretarial field. 
  • Five (5) plus years of administrative experience with at least three (3) years spent working with executives, preferably direct line responsibility to a C-level Executive(s), preferably in an early 
    stage media and/or high-tech environment. 
  • Previous experience with supporting human resources, finance, and marketing departments is a plus. 
  • Assignment typically requires a detailed knowledge of organization's operations, organizational procedures, and personnel. 
  • Demonstrate ability to anticipate executive’s needs, always thinking outside the box and two steps ahead. 
  • Work well with cross-functional teams. 
  • Excellent multi-tasking, prioritizing and time management skills. 
  • Demonstrate ability and temperament to work with sensitive and confidential information. 
  • Must demonstrate ability to work in an extremely fast-paced working environment. 
  • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.  
  • Demonstrate excellent attention to detail and decision-making skills to respond to high-pressure situations. 
  • Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions. 

Extensive experience/expertise in the following: 

  • MS Office Suite: Word, PowerPoint, Excel, Outlook (Intermediate skill level) 
  • Salesforce (plus) 
  • Catering & event coordination 
  • Travel arrangements 
  • Expense reporting 
  • Calendar management skills supporting multiple executives 

WHAT WE OFFER YOU: WHY YOU SHOULD WORK AT CMG

Local Solutions, powered by Cox Media Group, provides customizable digital marketing products and services that drive results. With local expertise and innovative tools, our digital advisors help you maximize your sales, boost your brand value, and turn prospects into customers. Please visit www.cmglocalsolutions.com for more information. 

Cox Media Group (CMG) is an industry-leading media company with dominant brands, award-winning content, and exceptional people. CMG provides valuable local content to diverse audiences in the communities in which it serves. The company’s operations include 54 award-winning radio stations in 10 markets, 33 market-leading television stations in 20 markets, and numerous multi-platform streaming video and digital platforms. Cox Media Group’s portfolio includes affiliates of ABC, CBS, FOX, NBC, and MyNetworkTV, as well as several valuable independent stations. Additionally, Cox Media Group operates the National Advertising Platform business of CoxReps; and offers a full suite of local and regional advertising services with Local Solutions. For more information about Cox Media Group and its businesses, please visit www.coxmediagroup.com.  

We offer rewarding and challenging careers that encourage growth and development. We take care of our people with industry-leading total rewards offerings that includes medical, dental, vision, disability, life, and accident insurance as well as, a best-in-class wellness program, 401(k) matching and flexible time-off programs.

We promote the safety and well-being of our employees by requiring that all newly hired CMG employees be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief. 

If this description fits and CMG sounds like a company you want to work for, we’d love to have you join us. Apply today!  

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