Director, Procure to Pay in Atlanta, GA at Cox Media Group

Date Posted: 11/17/2020

Job Snapshot

Job Summary

Reporting to the Controller, the Procure to Pay Director will provide oversight of all procurement activities for the Company.  In this critical role, the incumbent will create and execute the strategic direction of Procurement, Accounts Payable, Travel, Corporate/P-Card Management, Contingent Labor, and Vendor Management while defining and planning for the achievement of goals and objectives, and ensuring the team achieves the optimal balance between cost, efficiency and service delivery.  This role will drive opportunities to streamline our payment cycle and add rigor and controls to our procurement and disbursement processes.   

  • Serve as process owner and set overall direction of all processes within procure-to-pay (“P2P”) cycle to support multiple markets across the U.S. Strategically plan for future operations with an emphasis on efficiency and effectiveness in meeting the needs of both internal and external customers. 
  • Establish policy and direction of P2P processes via clear and measurable goals that drive continuous improvement and roadmap prioritization; use financial and quantitative data to manage and develop process disciplines and management systems necessary to achieve objectives and alignment with the company vision and growth plans. Leverage change management, communication and training to achieve P2P objectives.
  • Develop and execute procurement and payables strategies to create purchase discipline throughout CMG to maximize cost savings and efficiency. Maintain invoice/purchase requisition approval hierarchy. Execute, communicate and enforce procurement and accounts payable policies and procedures to support strategy.
  • Partner with stakeholders across the enterprise, including local general management, operations, sales and finance to optimize the procure to pay cycle.
  • Establish/report service delivery measures for requisition/purchase order processing, invoice processing, payment processing, inquiry/problem resolution, tax processing for purchases/invoices, and accurate 1099 submission.
  • Negotiate pricing, terms and conditions of contracts with key suppliers/vendors and/or service providers. Ensure vendor negotiations are in the best interest of CMG from a business value as well as P&L impact by maximizing savings through competitive bidding and employing appropriate negotiation, total cost of ownership analysis techniques and using available expertise from supporting organizations.
  • Execute purchase contracts following applicable company guidelines through evaluation of vendor relationships ensuring best value is received, risk is minimized, customer delivery requirements are met, and supplier problems are addressed. Utilize contract management system to maintain an inventory of CMG contracts, facilitate notification of expiring contracts, renegotiate contracts for improved terms and conditions and assist in the accumulation of data around contractual obligations for financial reporting purposes.
  • Maximize cost saving initiatives to leverage CMG spend through the use of RFP’s, strategic sourcing events, reverse auctions and other procurement best practices and methods.
  • Lead CMG Supplier Diversity efforts by working with Senior Management to establish and communicate corporate targets and to report periodic progress.
  • Establish and manage corporate travel and procurement card programs and associated policies to maximize efficiency, cost savings, and safeguarding of company assets. Ensure compliance through audits and reporting to CMG leadership.
  • Support the annual financial statement audit and related quarterly reviews by timely fulfilling audit requests and answering outstanding audit-related questions.
  • Manage vendor relationships, payment terms and method of payment to maximize CMG working capital.
  • Manage CMG’s contingent labor program with Workforce Logiq. Review supplier performance and add/remove suppliers as needed.
  • Coordinate with Tax department and Enterprise Accounting to provide information for compilation of sales/use tax returns and for other statutory tax reports related to vendors. Ensure that invoice processing reflects appropriate tax calculations to minimize audit exposure.
  • Coordinate with Enterprise Accounting for escheatment of outstanding checks.
  • Coordinate with Enterprise Accounting to ensure clean cutoff around vendor invoices during the month-end close process.
  • Regularly coordinate with the Treasury function to help forecast cash utilization by spend type.
  • Identify and maintain proper controls and segregation of duties are in effect for all P2P processes.
  • Coach and lead a team of people. Some team members may also have direct reports.  Ensure new team members are properly trained and on boarded.  Provide support to direct and indirect reports and team members and create developmental opportunities that help build a diverse, deep pool of talent.
  • Stay abreast of the latest developments, best practices and trends in assigned process area. Work with operational support functions to ensure appropriate metrics and implemented and monitored.
  • Complete other projects as necessary and other duties as assigned.

 

 

What we look for

  • A four-year Bachelor’s degree in Finance, Accounting or related field is required
  • 15+ years of business/accounting experience with increasing responsibility
  • Demonstrated leader and developer of people
  • At least 10 years of experience in leadership role
  • Motivated individual who works well with others and thinks clearly under pressure
  • Prior experience in leading system and process changes
  • Exceptional ability to problem-solve individually or in a group setting
  • Ability to shift priorities quickly, while maintaining organization and control
  • Proven track record of successful negotiation and management of corporate-wide vendor contracts
  • ERP systems experience required (Oracle and SAP a plus)
  • Proficiency with Microsoft Excel, Word and PowerPoint skills
  • Excellent verbal, written and interpersonal skills
  • Ability to work and communicate with various levels within the organization, including members of the executive leadership team
  • Media experience a plus
  • Demonstrates thoughtful leadership in creating efficiencies and process improvements
  • Must be focused on service to customers of the department
  • Conducts regular service reviews, monitor metrics/performance reporting; manage and audit performance and productivity of service group.
  • Ability to successfully negotiate corporate-wide vendor contracts
  • Manages all process, policy and transactional volume changes that affect operations
  • Knowledge of the sources of supply, markets, price trends, grades and qualities of a variety of materials, supplies and equipment
  • Ability to make decisions and recommend award of contracts impartially and objectively
  • Ability to effectively communicate in writing and orally with vendor representative and field representatives
  • Ability to supervise and direct assigned staff including monitoring and evaluating work performance, interviewing and hiring staff, conducting training and development, establishing work priorities and scheduling job tasks

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